Privacy Policy
Last updated: 2 February 2026
Introduction
This Privacy Policy explains how TrophyArchive collects, uses, and protects your personal data. We are committed to transparency and protecting your privacy rights under the General Data Protection Regulation (GDPR) and other applicable privacy laws.
Who We Are
TrophyArchive is a digital service operated by a private individual based in Denmark. We provide a platform for documenting and preserving hunting trophies and related memories.
Contact: mail@sorenrohde.dk
For any questions about this Privacy Policy or to exercise your data rights, please contact us at the email address above.
What Personal Data We Collect
We only collect personal data that is necessary to operate the service. This includes:
- Account information: Your name and email address when you create an account
- Content you create: Trophy records, photos, descriptions, and other information you choose to add to your archive
- Newsletter subscriptions: Your email address if you opt in to receive product updates
- Technical data: Basic technical information needed to provide the service, such as login timestamps
We do not collect or process sensitive personal data beyond what you voluntarily provide through the service.
Payments
Payment processing is handled by Stripe, an independent payment service provider. When you make a payment through TrophyArchive, your payment card details are transmitted directly to Stripe and are not stored on our servers or accessible to us.
Stripe processes your payment information as an independent data controller. For information about how Stripe handles your data, please refer to Stripe's Privacy Policy at: https://stripe.com/privacy
We only receive confirmation of successful payments and basic transaction information necessary for order fulfillment and account management.
Analytics
We use privacy-friendly, cookieless analytics provided by our hosting platform to understand how our service is being used. This analytics solution:
- Collects only aggregated, anonymous usage data
- Does not use cookies or tracking scripts
- Does not create individual user profiles
- Does not track users across different websites
- Does not share data with third-party advertisers
The analytics data we collect is used solely to improve the service and understand general usage patterns.
Newsletter Subscriptions
If you opt in to receive our newsletter, we will store your email address and use it to send you occasional product updates and announcements about TrophyArchive.
You can unsubscribe from the newsletter at any time by clicking the unsubscribe link included in every email, or by contacting us at mail@sorenrohde.dk. We will not use your email address for any other marketing purposes without your explicit consent.
Cookies
TrophyArchive uses only strictly necessary technical cookies required for the service to function properly. These include:
- Authentication cookies to keep you logged in to your account
- Session cookies to maintain your preferences during your visit
We do not use marketing cookies, advertising cookies, or third-party tracking cookies. No cookie banner is required because we only use essential technical cookies necessary for the service to operate.
Your Rights Under GDPR
Under the General Data Protection Regulation (GDPR), you have the following rights regarding your personal data:
- Right of access: You can request a copy of the personal data we hold about you
- Right to rectification: You can request that we correct inaccurate or incomplete data
- Right to erasure: You can request that we delete your personal data
- Right to restrict processing: You can request that we limit how we use your data
- Right to data portability: You can request a copy of your data in a structured, commonly used format
- Right to object: You can object to certain types of processing
- Right to withdraw consent: Where processing is based on consent, you can withdraw that consent at any time
Most of these rights can be exercised directly through your account settings. For requests that cannot be fulfilled through your account, please contact us at mail@sorenrohde.dk.
How to Contact Us
For any questions about this Privacy Policy, to exercise your data rights, or to raise any privacy concerns, please contact us at:
Email: mail@sorenrohde.dk
We will respond to your request within 30 days as required by GDPR.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make changes, we will update the "Last updated" date at the top of this page.
If we make significant changes that affect how we process your personal data, we will notify you by email or through a prominent notice on our service before the changes take effect.
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your data.